Maqarr Co-Working Network

Client:Co-working space network (6 locations) · Dubai & Abu DhabiYear:2025Industry:Flexible workspace / PropTechDuration:16 weeks

Overview

Self-hosted Cal.com manages hot-desk, private-office, and meeting-room bookings across six UAE co-working locations; Supabase stores member profiles, access-control logs, and invoice records. Arabic-first member portal, Stripe subscription billing for membership tiers, and a Novu notification stack for access-card and invoice alerts. Desk utilisation rises from 48% to 79%; billing disputes drop 88%.

The challenge

Six locations each had a separate Google Calendar and a WhatsApp group for bookings, leading to double-bookings and no centralised view of utilisation. Membership billing was handled in Excel with manual bank transfers; disputes arose monthly when members disputed hours. UAE labour-camp inspection rules required access-log records that WhatsApp threads could not provide.

The solution

Our approach

We deployed Cal.com multi-location with one managed cal.com instance covering all six sites, each as a separate Cal.com team. Supabase serves as the member database with RLS policies separating Dubai and Abu Dhabi entities for accounting purposes. Stripe Billing subscriptions auto-generate monthly invoices; a Novu notification flow dispatches them via email and WhatsApp and fires a second reminder if unpaid after 7 days. Access-log events from smart-lock webhooks write to a tamper-evident Supabase audit table used for UAE MOL inspection reports.

Outcomes

What we delivered

Desk and office utilisation rose from 48% to 79%

Billing disputes reduced by 88%

Six locations managed from one platform for the first time

UAE MOL access-log inspection passed without findings

Key metrics

79%Desk utilisation

−88%Billing disputes

6Locations on one platform

0MOL audit findings

Tech stack

Cal.com (self-hosted)
Supabase (self-hosted)
Novu (self-hosted)
Next.js 15
Stripe
WhatsApp Cloud API
Docker

Services

Cal.com multi-location deployment
Supabase member database & RLS
Stripe subscription billing
Novu invoice & access notification flows
Smart-lock audit-log integration

Client testimonial

“We were drowning in six WhatsApp groups, three Excel files, and monthly arguments about invoices. One platform fixed all of it and our revenue went up because we stopped losing bookings to confusion.”

— Omar Al-Rashid, Co-founder — Maqarr Workspaces

Related work

More in this category

Maritime logistics operator (port handling) · Jeddah

Dhow Operations Hub

Self-hosted NocoDB replaced three sprawling Google Sheets workbooks managing 900+ vessel calls per month for a Jeddah port-handling firm. Role-based views let operations, finance, and customs teams each see only their columns; an automation webhook triggers WhatsApp alerts when a vessel ETA changes. Manual data-entry errors drop 83%; cross-team reporting time cut from 4 hours to 12 minutes.

app
logistics
saudi

Result:Data-entry errors −83%; cross-team reporting 4h → 12min

View project

GCC remittance & FX app · Manama

Sarrafa Notification Engine

Self-hosted Novu replaced seven separate notification integrations (email, SMS, WhatsApp, push iOS, push Android, in-app, Slack ops channel) with a single workflow engine. Arabic RTL notification templates, a digest-batching rule for high-frequency FX alerts, and Bahrain CBB regulatory delivery-receipt logging are all managed from one dashboard. Customer support tickets about missed alerts drop 71%; Bahrain CBB compliance log generation 4h → automated.

app
fintech
bahrain

Result:Missed-alert tickets −71%; CBB compliance log fully automated; 7 integrations → 1

View project

Facilities management company (380 sites) · Riyadh

Midad Ops Console

Refine.dev replaced a costly bespoke React admin built on a tangle of Redux. The open-source Refine CRUD framework, extended with a custom Arabic RTL Ant Design theme, powers a work-order management console for 380 managed sites across Riyadh and Jeddah. Feature delivery time drops from 6 weeks to 4 days; work-order close rate improves from 68% within SLA to 91%.

app
enterprise
saudi

Result:Feature delivery 6wk → 4 days; SLA close rate 68% → 91%

View project

Let's build something that ranks — and runs itself.

Book a free 30-minute audit, or message us on WhatsApp. We'll send a fixed-price proposal in two days.

Book a free 30-min audit WhatsApp us